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Description de l'entreprise

Secteur d’activité : Autres industries extractives

Description de Poste

Date de début : 03/06/2024

Type de contrat : CDD

Profil recherché

Description du profil :

To provide general administrative support to the department for effective implementation of departmental work plan and daily routine work. 
 

Main Functions

• Provide timely operational support
• Assist in activity planning
• Coordinate and/or engage in technical assistance and/or logistical work
• Assist in the creation, improvement and maintenance of operational processes and systems
• Prepare office communication and draft reports.
• Handle communication at operational level and provide update
• Assist in the compilation and maintenance of data and information for preparation, implementation and monitoring of budgets, activities etc.

Specific Responsibilities

• Type and Proof-read documents, reports, correspondences, messages, queries etc. as may be required by the Director and Heads of Divisions/Units;
• Draft Responses to routine correspondences for the signature of the Director;
• Maintain a proper filing and recording system for all incoming and outgoing correspondences and documents;
• Receive guest/visitors/staff and provide them with basic information on relevant issues and procedures;
• Answer and screen telephone calls/E-mail/Fax message and ensure follow up with the Director and Heads of Divisions/Units

Formation : Bac + 3, bachelor ,Administration des affaires

Langues :

Francais : Good
Anglais : Good

Commentaire:

Academic Requirements and Relevant Experience

- Diploma in Secretarial Studies, Administrative Services, Office Management, Business Administration, Business Management, Clerical Studies or any related field from a recognized educational institution with 3 years of relevant work experience in administrative and/or secretarial work.

- Candidates who are holders of Bachelor’s degree in Secretarial Studies, Administrative Services, Office Management, Business Administration Business Management, Clerical Studies or any related field from a recognized educational institution are required to have 2 years of relevant work experience in administrative and/or secretarial work.

- A higher qualification will be an added advantage

- Experience in planning and coordination of meetings with various stakeholders

- Work experience in SAP as well as in diplomatic mission, international organization or international non-governmental organizations, will be an add advantage.
 

Required Skills

- Attention to detail and ability to work effectively under pressure;

- Ability to organize and present data in an understandable and useful manner

- Sound planning and organisational skills 

- Good interpersonal skills

- Strong communication ability both orally and in writing

- Proficiency in Microsoft Office (MS-Word, MS-Excel, MS-Power Point)

- Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic, Spanish & Kiswahili) is mandatory  and  fluency in another AU language(s) is an added advantage 

Core Competencies

Teamwork and Collaboration

Learning Orientation

LANGUAGES:

Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage